Follow-up Division

Vision: For the Follow-up Division at Al-Huda University College to be a model to be emulated in providing a safe and advanced educational environment based on modern technology and achieving the highest standards of security and safety, through implementing the directives of the esteemed Dean of Al-Huda University College, developing plans to monitor and correct negative situations, securing the departments and colleges, and coordinating with the security bodies affiliated with the college to make it a bright civilized face.

Mission:

• The Follow-up Division seeks excellence and continuous development by providing security and stability at the college.

• - Spreading security and cultural awareness within the campus through lectures, seminars, and workshops.

• - Cooperating with bodies affiliated with the college to provide security stability within the campus.

• - Preventing electronic blackmail by educating our dear students and holding continuous awareness lectures.

• - Spreading awareness of the dangers of drugs and their negative effects and preventing their spread through continuous lectures for our dear students.

• - Guiding new students to their registration locations, answering all their inquiries, as well as assisting visiting guests to the college.

• - Facilitating the entry of special cases of students with special needs and providing them with all facilities.

Goals of the Security and Administrative Plan:

• Protecting lives and property within the campus from any threats or danger.

• - Ensuring security discipline by monitoring entrances and exits and applying entry and exit instructions.

• - Preventing violations and breaches such as (riots, fights, prohibited materials).

• - Rapid handling of emergencies (fire, first aid, evacuation cases).

• - Protecting the college's devices and equipment.

• - Coordinating with external security bodies when needed.

• - Organizing and documenting the entry and exit movement of students, staff, and visitors.

• - Managing the division's human resources (task distribution, guard schedules, leave).

• - Ensuring the application of the Ministry of Higher Education's instructions and the college's internal regulations.

• - Developing security and administrative skills through training courses.

• Bilal Ibrahim – Unit Manager

Tasks of the Security and Administrative Plan:

First: Securing the College Perimeter

• Guarding the main and secondary gates throughout official working hours.

• - Recording visitor and client data in a paper log and verifying their identities.

• - Preventing entry of unauthorized persons or those with suspicious behavior.

Second: Monitoring the Campus

• Operating and monitoring the camera systems around the clock and recording observations.

• - Conducting foot patrols around the clock within the college corridors.

• - Monitoring the college's fence and perimeter.

• - Monitoring student gathering areas to prevent inappropriate behavior or fights.

Third: Crisis and Emergency Management

• Preparing an evacuation plan for buildings in cases of fire, earthquakes, or security threats.

• - Training all follow-up staff in first aid and firefighting.

• - Developing a plan to deal with riots or disturbances, coordinating with local police if necessary.

Fourth: Protecting Property and Laboratories

• Preventing the removal or transfer of any equipment or devices without written approval from the administration.

• - Periodic inventory of equipment and furniture and verifying their condition.

Fifth: Regulating Conduct and Compliance with Regulations

• Preventing smoking (cigarettes, vaping) or eating in halls, laboratories, administrative units, and within the college corridors.

• - Preventing the introduction of prohibited materials (weapons, sharp tools, flammable materials).

• - Monitoring cases of unjustified absence or lateness among follow-up staff.

Sixth: Regulating Female Students' Departure

• Female students are not permitted to leave before 12:30 except with the approval of the department head or course instructor, on paper bearing the department's stamp and signature.

• - Recording the female students' transport driver's information in a log including (driver identity, vehicle plate number, phone number).

Seventh: Preparing Security Reports

• Documenting all security incidents that occur within the college and submitting periodic reports to senior management.

• - Analyzing security data to identify potential threats and developing plans to address them.

Special Seasonal Tasks:

First: Beginning of the Academic Year

• Tightening entry procedures.

• - Distributing guidance booklets to students on security and safety.

Second: Examination Period

• Increasing the number of patrols around halls.

• - Preventing cheating or bringing in prohibited devices.

Third: Activities and Festivals

• Securing gathering areas.

• - Organizing entry and exit movement.

Contact:

Email: follow_up@uoalhuda.edu.iq